Glasson Sailing Club Archives

Minutes of AGM October 2008

GLASSON SAILING CLUB
Minutes of the 47th Annual General Meeting
held on Sunday 26th October 2008.

Present;
Of those present the following numbers recorded their attendance; 20 full members, 12 family members. (32members in total).

Apologies for absence;
Geoff Pelly, Mr. & Mrs Stopford, Denis Marsden, Alan & Sue Round

Minutes of the 46th Annual General Meeting;
This meeting was held on 28th October 2007. in the presence of 42 members.
The minutes were accepted as a true record and signed by the President Alex Whiteside.

Matters Arising;
There were no matters arising from these minutes.

Treasurers Report;
The treasure took the meeting through the main issues within the balance sheet. He identified the main elements of expenditure throughout the year and concluded that the club remained in a healthy financial position.
He thanked Audrey Kerry and John Holt for all their efforts in auditing the accounts.
He indicated that Boece Cardus had agreed to audit the account for the incoming year and following the offer to assist Boece from Derek Todd, both Audrey and John stepped down from this task.
In response to a question on the water rates he was able to clarify that a mistake had been made by United Utilities. They had wrongly assumed we were Glasson Marina and had charged us accordingly. This mistake had now been resolved.
The accounts were unanimously approved by the meeting.

Commodores Report;
The Commodore reported that it had been a good year, with membership increasing by 10%. The club had lost one or two adult dinghy sailers but the dinghy interest had been maintained due to the efforts of Alison Rayson, Ivan Haslam and Michael Swarbrick in introducing newcomers to the sport.
The family cruise had been a success as had the Viking invasion which had attracted a record number of boats taking part. We now had 5 new mooring buoys at Peel which continued to be a popular point of destination for members.
He felt that since its purchase the JCB had proved its worth and the addition of a quad bike had improved many aspects of launching and retrieving for both dinghy and cruiser sailors.
He advised the meeting that Michael Swarbrick had been nominated and selected for an RYA national community award for a lifetime commitment to sailing, a result that we are all very proud of for him.
He drew attention to a number of changes within the committee during the year and that would be occurring at this AGM. Some stop gap arrangements had been made to maintain the smooth running of the club. A review of the responsibilities of the Facilities Manager post had identified the need to split this post. This post would now be replaced by a Boat Park Manager post and a House Manager post. He thanked Dave Riley and Alison Rayson, who were standing down from the committee, for all their hard work and to Hazel Cruise who, whilst remaining on the committee, was standing down from the Social Secretary position. He extended his thanks to colleagues on the committee, to Alex Whiteside and to all those members (too many to mention by name) who have contribute their time and skills over the year to support the activities of the club.
The Social Secretary had attempted to put on one social event per month throughout the year, culminating in the very successful Laying-up Supper last evening.
He explained that a new development and financial planning process would be including the refurbishment of all the wall seating in the lounge and re-curtaining in the coming year.

Hawtin Trophy Award
In recognition of all his hard work the Hawtin Trophy was awarded to David Booth for his tireless attention and development of the clubs website, weather station and site cameras.

Items from the Hon. Secretary.
Proposed Rule Changes; The Secretary advised the meeting of the rationale behind the proposed changes and the checks that had been made regarding their appropriateness. The membership asked that further clarification be made explicit within the changes and that a more inclusive description surrounding the objectives be made. With the need to make these amendments acknowledged the remainder of the proposed changes were unanimously accepted.
The Secretary also requested an additional change, to remove the lower limit requirement for members of the committee without portfolio. This was approved.

Development and Financial Planning framework; The secretary explained the value of such a planning tool and how this would work (an illustration was circulated). He further explained the addition information that could be provided with minimal development of the tool. He explained that the committee intended to use this tool to aid its own work and felt that having a continuously, updated gantt chart on the club notice board would keep members fully appraised of the developments and financial plans, projected over three years. It was hoped that this transparency and future vision would reassure members and not require any further limitations.
At this point the Chairman invited member Boece Cardus to raise his proposed rule change. Boece indicated that given the description of the intended Development and Financial Planning Framework and the given assurances he would draw his rule change proposal.
The meeting unanimously approved the development and introduction of the proposed framework and its ‘public’ availability.

Election of Officers;
All Officers and committee members stood down and then elected/re-elected as follows;

Officers
President – Alex Whiteside.
Vice President - Norman Whewell.
Commodore – Jim Cruise.
Vice Commodore – Doug Gorton.
Treasurer – Colin Lambert.
Hon. Secretary – Tony Lamb.
Membership Secretary – Andy Mc Nab.
Rear Commodore Cruising – John Rushton
Rear Commodore Racing – vacant.
Junior Sailing Section Officer – vacant
Moorings Officer – John Holt.
House Manager – Dave Crowther.
Boat Park Manager – Ian Atkinson.
Bar Controller – Frank Mc Dermott.
Social Secretary – Mick Clough.
Main Sheet Editor. – Bryan Saddler.
Website and Information Technology Officer – David Booth.

Members;
Alan Round.
Hazel Cruise.

Election of Auditors.
Boece Cardus and Dereck Todd were elected as auditors for 2009.

Date and time of next AGM; Sunday 24th October 2009.

Minutes of Committee meeting October 2008

GLASSON SAILING CLUB
Minutes of the Committee meeting
held on Sunday 26th October 2008.

Present;
Jim Cruise, John Holt, Andy Mc Nab, Frank Mc Dermott, Tony Lamb, Norman Whewell, David Booth, John Rushton. Bryan Sadler, Colin Lambert., Dave Crowther, Ian Atkinson, Mick Clough.

Apologies; Hazel Cruise, Doug Gorton, Alan Round.

The Commodore welcomed all committee members, new and old, to this next term of office of the committee.

Minutes of the meeting held Sunday 27th September 2008. Accepted as a true record.

Matters arising;

Trustees – Tony advised that following the agreement at the AGM of the rule changes that John Glynn would become a trustee.

Meeting with Boece Cardus to discuss financial details – this had occurred and Boece had been given full access to all receipts etc in relation to the purchase and fabrication of the JCB. Issues relating to control of committee expenditure had been satisfactorily resolved at the AGM. Boece had also agreed to become an auditor.

Expenses Ledger - John Holt gave a full explanation of the purpose and process of using the ledger.

Officers Reports;

Bar – Frank reported that takings were £800 up on the same period last year. The ticket sales for the Laying Up Supper had raised £606 and takings on the night were £460. Frank left the meeting at this point.

Finance – Colin had provided a balance at the AGM which had preceded this committee meeting.

Membership – Andy tabled two revised forms to replace the present application forms. These were accepted. It was re-emphasised that membership did not automatically ensure a space on the boat park. It was agreed to;

put these forms on the club website.
provide a limited supply in the club house.

Andy indicated that he would continue to promote the use of email in membership renewal to reduce postal costs.
Tony indicated that he had been approached by member Frank Winstanley who appeared to have been missed off mailing lists and requested that he be reinstated.

House Report – Tony had received a notice of an intended kitchen inspection from Lancaster City Council Environment Agency. He had written to them creating a holding situation until after the AGM. Dave C agreed to take this over from this point.

Racing – No report available.

Cruising – JR reported that he was organising a meeting in two weeks to discuss the details of next year’s family cruise. Action: JR

Junior Sailing Section – position vacant.

Moorings - John had nothing to report.

Social – Bonfire night celebration had been scheduled for 8th Nov. As the usual site for the bonfire was not available to us it was agreed to have a small contained fire on the boat park site as a focal point. £300 was agreed for fireworks to be obtained from the entertainment float. Mick indicated that he was planning a pool night and a “fun” poker night. It was noted that the cancelled coast guard talk was now available.

The boat jumble was discussed and it was agreed that £10 or 10% of profits should go to the club.

Correspondence;

Tractor Driver issues; The approved scheme for securing drivers and increasing the number of approved drivers was reaffirmed.

Slipway widening – deferred to next meeting.

Honorary Membership – It was noted that Roland Casson, Harbour Master, was to retire from his present role at the beginning of November. It was agreed that we should offer continued honorary membership to him and to his successor Brian Samuels. Action A.McN

Business Items
Items from the AGM - The club rule changes need to take account of members expressed views and then republishing in time for the membership renewal distribution.

The Development and Financial Planning Framework, now approved by the membership, needs fully populating ready for displaying on the notice board. Agreed that we give sufficient time at the next meeting to do this fully. Action; All

Future lease/purchase of club site. – TL confirmed that the present lease expires in 2028. Agreed that this is relatively a short time and that we need to start planning for the future of the club beyond this point. Agreed that we should make some tentative approaches to our landlord on the options that might be available to us and when. TL to develop an approach strategy. Action TL

Management and Safety of the Junior Sailing Section - There is only a limited interest from juniors at present. Alison had indicated her continued interest in this development along with Ivan and Michael. However there were developing reservations about the protection that was afforded to children, instructors and the club in this activity. Agreed that we should explore with the RYA what the requirements were to offer such training and what levels of training could be made available. Action: TL

Scheduled Items;

Appointment of Handicap sub-committee – agreed the same members form this committee.

Receive and consider annual building survey - DC will try and have something available for the next meeting. Agreed that in future we will move this report to a different month.

Receive racing program – rear commodore racing position vacant.

Check arrangements for printing membership cards, boat tags and stickers. Card printing arranged. AR to be asked about tags and stickers. It was agreed that to improve the displaying of tags on boat trailers that the Membership Sec will provide the Boat Park manager with a list of members who have paid their fees. He will then tag trailers making it clear who has and has not paid.

Feedback and review of Development Plan – covered under ‘Business Items’.

A.O.U.B.

Lancaster Canal Boat Club had requested to use our club at August Bank Holiday for an annual event. This clashed with our own arrangements so it was turned down.

ICC Testing arrangements are still being finalised. The commodore appraised the meeting of how to satisfy our testers (Jack Seed) wishes without setting any unacceptable presidents. After discussion it was agreed that JC should approach the tester with our offer.

Annual Program – MS is in the process of completing this.

Fee setting- This item was brought forward from the next meetings agenda. After some discussion it was agreed to;

leave the joining fee unchanged.
increase other fees by 3% across the board.

It was requested that in future, decisions regarding income need to set against the planned expenditure for the year to ensure the annual development aspirations of members, expressed through the committee development planning process, can be financially achieved.

Remunerations; The remunerations of the bar controller and cleaning personnel to be discussed and agreed at the next committee meeting.

Meeting closed.

2008 Regatta Cruise Results



Saturday
Boat			Handicap	Time		Elapsed Time		Corrected Time	Position	Points
Name	Sail No.	Class		Minutes	Seconds	Seconds		Seconds

Misty M		Medway 26	1003	42	45	2565		2557	1	1
Rice Pudding		Dragonfly 920	820	39	24	2364		2883	2	2
Misty A		Anderson 22	1122	61	30	3690		3289	3	3
Sea Otter		Sadler 26	1143	62	50	3770		3298	4	4
Vega II		Hurley 18	1379	76	33	4593		3331	5	5
SkylArk		Leisure 17	1325	78	00	4680		3532	6	6
Jackdaw		Invader 22	1243	75	00	4500		3620	7	7
Chablis		Hunter 30	1032	62	17	3737		3621	8	8
Avanti		Leisure 23	1184	RTD				RTD	RTD	14
Drumlin		Westerly Konsort	1118	RTD				RTD	RTD	14
Little Hog		Swift 18	1102	RTD				RTD	RTD	14
Ninty				RTD				RTD	RTD	14




Sunday
Boat			Handicap	Time		Elapsed Time		Corrected Time	Position	Points
Name	Sail No.	Class		Minutes	Seconds	Seconds		Seconds

Vega II		Hurley 18	1379	92	45	5565		4036	1	1
Misty M		Medway 26	1003	68	25	4105		4093	2	2
Rice Pudding		Dragonfly 920	820	60	40	3640		4439	3	3
The Other Wo			1092	83	05	4985		4565	4	4
Sea Otter		Sadler 26	1143	87	23	5243		4587	5	5
Chablis		Hunter 30	1032	84	54	5094		4936	6	6
Misty A		Anderson 22	1122	100	00	6000		5348	7	7
Drumlin		Westerly Konsort	1118	104	55	6295		5631	8	8
Jackdaw		Invader 22	1243	RTD				RTD	RTD	14
Avanti		Leisure 23	1184	RTD				RTD	RTD	14
Ninty				RTD				RTD	RTD	14
Northern Star				RTD				RTD	RTD	14
SkylArk		Leisure 17	1325	RTD				RTD	RTD	14
Little Hog		Swift 18	1102	DNS	Rescue B					%


Overall
Boat			Handicap			Race		Total	Position
Name	Sail No.	Class				Race 1	Race 2

Misty M		Medway 26	1003			1	2	3	1
Rice Pudding		Dragonfly 920	820			2	3	5	2
Vega II		Hurley 18	1379			5	1	6	3
Sea Otter		Sadler 26	1143			4	5	9	4
Misty A		Anderson 22	1122			3	7	10	5
Chablis		Hunter 30	1032			8	6	14	6
The Other Wo			1092			15	4	19	7
SkylArk		Leisure 17	1325			6	14	20	8
Jackdaw		Invader 22	1243			7	14	21	9
Drumlin		Westerly Konsort	1118			14	8	22	10
Avanti		Leisure 23	1184			14	14	28	11
Ninty						14	14	28	11
Little Hog		Swift 18	1102			14	14	28	11
Northern Star		Leisure 23				14	14	28	11

Working Party March 2006 (click the link to display the web page)

March 2006 Working Party
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Glasson Week 2005 (click the link to display the web page)

Glasson Week 2005
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A History of the Club - dating from 1961

A Brief History

The Formation and History of the Glasson Sailing Club.

April 1961 - Six individuals began the ground work towards the formation of a sailing club.

The First Site

12th April 1961 - The first move was to secure a section of the Lancaster Port Commissioners land at the rear of the Victoria Hotel at Glasson Dock, the first letters were sent to the Port Commissioners.

On the 15th May 1961 a sketch plan of the site was sent to the Commissioners.

19th June 1961 -the Port Commissioners gave consideration to the proposals and offered the land on a tenancy of twelve months and thereafter from year to year, subject to three months notice on either side. The area of land offered was in the region of 600 square yards.

The First Clubhouse

April 1961 - Negotiations were started with Mitchells of Lancaster (Brewers) Limited to rent a portion of the outbuildings of the Victoria Hotel at Glasson Dock, adjoining the land offered by the Lancaster Port Commissioners.

May 1961 -Provisional consent was given by the brewery (Mitchells of Lancaster).

July 1961 - The terms of the tenancy were agreed. Since then the terms have been altered and the Glasson Sailing Club, as it is now called, will be able to rent the premises as long as it requires them or until such time as the Club is disbanded.

September 1961 - A site meeting was held with the brewery to discuss alterations to the premises. A letter was then received from the brewery offering to pay for the alteration and reinstatement of the property, this was accepted.

November 1961 - A set of provisional plans were submitted by the brewery and accepted.

February 1961 - The plans were submitted to the Magistrates Court at the brewster sessions for approval and were duly passed as satisfactory.

The Big Day

March 1962 - The Club was finally formed and membership was open to the general public.

April 1962 - The first Annual General Meeting of the newly formed Club was held at which it was agreed that the Club should be called the Glasson Sailing Club, the Club rules and constitution were then submitted to the meeting and approved.

October 1st 1962 - The Club took possession of the Port Commissioners land.

October 8th 1962 - The Club took possession of the Clubhouse and changing rooms.

October 20th 1962 - The Clubhouse was officially opened. (The clubhouse referred to is part of the Victoria Hotel and the slipway was at the eastern end of East Quay, all that remains are a small flight of steps and a few stumps.)

October 22nd 1962 - The Club began negotiating with British Railways for the use of their old slipway which would give the Club access onto the river Lune. November 1962 - Agreement was reached with British Railways over the use of the old slipway and a licence was granted to the Club giving its members the right to cross the railway property between the Club premises and the slipway.

December 1962 - The Club applied to British Railways for a tenancy of the land adjoining the Club's premises and the slipway, this was refused. The Club tried every month in 1963 for a tenancy of this land but were not successful until December 1963, when the railways agreed to look into the matter further.

April 28th 1964 - British Railways agreed to rent to the Club an area of land, at the top of the Club's slipway and adjoining the Club premises, consisting of 433 square yards or thereabouts for the sum of £40 per annum, this was accepted by the Club. Application was then made to the Lancaster Rural District Council to use this land as a dinghy park, permission was duly granted.

May 1963 - Work was started on the rebuilding of the old slipway. The original remains were removed and a completely new structure built some 60 feet long.

June 1964 - The Club obtained planning consent from the Port Commissioners to erect a balcony over their land affixed to the front of the Club house. The balcony was erected in July 1964.

August 1964 - The slipway was extended a further 20 feet, making a total length of 80 feet. The Club also purchased three ex-army pontoons which are now moored alongside the slipway and are used for mooring dinghies after they have been launched. Also in August the Club held its first open regatta on the river Lune, this was a well attended meeting with entries from all over Lancashire and the surrounding districts. During this period the Club arranged a winter series of races for the dinghy members, this series was open to members of the Morecambe Bay Sailing Association, to which all the sailing Clubs around Morecambe Bay are members.

Spring 1965 - Further extensions to the slipway were planned and completed. The slipway is now 110 feet in length.

During the summer of 1965 the Club arranged a full series of races for both the dinghy and offshore sections. These races were held on the river Lune, when the tide was suitable, and on the Lancaster Canal basin on the days when the tide was not available. The following special events were also held:

· An open meeting for the National Osprey class.

· Glasson Sailing Club Open Regatta.

· The National Hornet Northern Championships.

The Glasson Sailing Club was formed with the object of promoting interest in all forms of aquatic sport, the membership of the Club is open to all members of the general public no matter what colour or creed.

The types of craft sailed by the Club members are as follows:-

· National Graduate

· National Enterprise

· GP14

· National Hornet

· National Osprey

· National Shearwater Catamarans

· Sea Bat

· Piccalo

· Sunday Times Signet

· Y W Wayfarer

The Club members also own a large variety of coastal and ocean cruisers from 18 feet to 54 feet in length.

Dinghies:

1962 - 4
1963 - 10
1964 - 22
1965 - 40

Offshore Boats

1962 - 3
1963 - 9
1964 - 14
1965 - 19

It has been suggested that the above figures for offshore boats are a little optimistic.

In 1965 each winter the Club arranged a programme of film shows and lectures which were held every Wednesday evening from the first of November to the first of April. These programmes covered a very large range of subjects mainly on sailing but a small proportion are on subjects of general interest. These meetings were advertised in the local papers and were open to the general public.

Club facilities were as follows:-

Clubhouse with two rooms, the main room 31 feet by 27 feet fitted with heating equipment and a bar. The second room 24 feet by 10 feet is the committee room, but is also used as the Club kitchen and is fitted with an electric cooker and sink.
Ladies and gentlemens changing rooms each containing two toilets, shower and hot and cold water supply.
One slipway 110 feet long
Three ex-army pontoons.
Parking for 28 Dinghies.

Early Membership Details
Class	1962	1963	1964	1965
Sailing	-	8	21	23
Family	-	17	25	32
Junior	-	5	4	5
Social	-	30	38	25
Crew	-	1	7	9

The above figures are at the 28th February each year. These figures do not include any of the schools or university as they pay differently.
The Club was financed by the following means:-